FINANCE & OFFICE MANAGER
THE BRIDGE PROJECT IS SEEKING TO RECRUIT A PART TIME FINANCE & OFFICE
MANAGER.
The successful candidate will be joining an organisation that is
progressive and innovative in its thinking, at a very exciting time of
development.
The Bridge Project is a community based organisation located in
Francis Street, Dublin 8. The project works with adults with a history
of offending. The core aim of our programme is to address as many
systemic barriers to employment for our clients by offering a wide
range of education, training and skills based courses. In conjunction
with these courses, we also address the causal factors for their
offending behaviour through the use of evidence based, targeted
intervention programmes. The desired outcome of this combined approach
is to create active citizens who have the capacity to contribute
positively to their communities.
Clean Slate is a subsidiary of Bridge, it is a social enterprise that
was set up in * to support those with a
criminal history to access employment. A core objective of Clean Slate
is to create jobs for people who have experienced prison or probation
and find it difficult to secure employment. It offers an opportunity
to get real work experience and training.
THE ROLE
* Oversee the accounting responsibilities and general office
administration of The Bridge Project and Clean Slate Property
Services.
FINANCE
* Responsible for the daily cash management process. This includes
preparation of sales invoices and following up with outstanding
debtors.
* Prepare annual financial statements for audit purposes and manage
the annual audit.
* Prepare monthly management accounts for the Executive Manager and
BOARD OF DIRECTORS.
* Manage and report on the inter-company accounts between Bridge and
Clean Slate.
* Manage Revenue requirements – reporting via ROS – PAYE/PRSI;
VAT; ERR. Registration and cessation of employees.
* Prepare VAT returns and submit payments due – Clean Slate
charges VAT on Sales invoices and processes a percentage of the VAT on
Bridge/Clean Slate overheads e.g office rental, telephone, internet
etc.
* Preparation of monthly financial reports for the Board for both
Bridge and Clean Slate.
* Preparation of quarterly reports for the Probation Service and
City of Dublin Education and Training Board (CDETB).
* Preparation of accounts to Trial Balance stage for annual Audit.
* Liaising with Probation Service; Auditor’s office, Bank; Pension
providers; Revenue.
* Ensure the accuracy of the monthly, weekly and fortnightly
payroll, and pension, and reconciliation of payroll accounts.
Currently using CollSoft Payroll. Bridge Project currently has 7
employees; Clean Slate currently has 7 employees.
* Oversee the Bridge and Clean Slate Current Account, Deposit
account, Petty Cash. Monthly reconciliation for both accounts.
* Ensure all accounts payable tasks are carried out correctly and on
time including the processing of invoices and payment runs.
* Continuously work to control and manage the overheads of the
organisation bringing ideas to the Executive Manager and/or Board on
ways to improve.
* Oversee the annual renewal of insurance policies and annual
membership fees ensuring the best renewal rates have been achieved.
OFFICE MANAGEMENT
* Supervise administrative assistant and delegate tasks.
* Support to develop and implement office policies and procedures.
* Being the point of contact for suppliers and ensuring office
supplies and resources are restocked.
* Responding to general queries and requests via phone lines and
email.
* Ad hoc duties where necessary.
PERSON SPECIFICATION
* Minimum of 3 years’ experience in a similar role.
* Partially qualified Accountant.
* Strong IT, administrative and organisational skills
* Strong analytical skills to interpret financial data and provide
insights into business performance.
* Ability to prepare budgets, financial forecasts, and variance
analysis.
* Experience in producing management reports for decision-making
purposes.
* Understanding of costing methodologies and cost control
techniques.
* Proficiency in financial software, using accounting and other
business software applications and advanced Excel skills.
* Accuracy and precision in financial reporting and analysis.
* Ability to challenge data, to identify issues, analyse root
causes, and propose solutions.
* Clear and concise verbal and written communication to explain
financial concepts.
* Excellent time management.
* Self-motivated, team player with a positive attitude.
BENEFITS
* * days annual leave
* 5% matched contribution to your pension
* Paid Sick Leave Policy
* Paid Maternity Leave Policy
* Bike to Work Scheme
* Commuter Travel Tax Savers Ticket
* 2 privilege days; Good Friday and Christmas Eve.
SALARY & HOURS
€ *, * - €**Apply on
the website**, * Depending on experience (This
salary is pro-rated at * hours. Full week
working is * hours).
HOW TO APPLY
* To apply please submit a CV and cover letter to **Apply on the
website**
* The closing date for applications is Friday **Apply on the
website**th August *.
GARDA VETTING
* Bridge operates a Garda Vetting policy which means that all
candidates offered a position must complete a current Garda Vetting
form. Please note: a criminal conviction does not necessarily exclude
you from securing the position.
Short-listing will apply.
We need : English (Good)
Type: Permanent
Payment:
Category: Health
